If your business ships products – whether you sell online, supply goods to shops, or send parts to factories – you know this worry well. You pack your shipment, declare the weight, and weeks later, the delivery company sends a surprise bill: “Weight Correction.”

This is the hidden cost of shipping: the weight discrepancy.

A small extra charge – maybe ₹50, maybe ₹100 – is added to your bill. These small amounts quickly multiply into thousands of rupees lost every month. Your hard-earned profit disappears because of a simple mistake in weight or size.

You are not alone. Many businesses face this exact problem. You are looking for a clear, simple solution and a reliable partner who can stop this money leakage for good.

The good news is that you can fix this. You just need to switch from guesswork to a simple, reliable system.

The Main Problem: The Mystery of Volumetric Weight

The problem is usually not the weight you see on your basic scale. It’s about the Volumetric Weight (or size-based weight).

Delivery companies charge you based on the space your package takes up, not just how heavy it is. A large, light item takes up more room in their vehicle than a small, heavy item.

They use this simple formula to find out what to charge you for:

Chargeable Weight = The higher of Actual Weight ORA Standard number (like 5000) Length × Width × Height (in cm)

The delivery company uses special automated scanning machines to measure every package precisely. If their machine finds a heavier weight (or larger size) than you declared, they automatically charge you the difference. This is why you get the unexpected bill.

Four Simple Mistakes That Cost You Money

Most weight mistakes happen because of these common, preventable errors:

1. Using the Wrong Box Size: When you run out of the perfect box, you use a slightly bigger one. This extra empty space makes the package’s Volumetric Weight higher, and you get charged extra for shipping “air.”
2. Using Unreliable Scales: Your basic scale might not be accurate. If your measurement is even slightly wrong, the delivery company’s professionally calibrated machines will catch it. You lose the argument, and you lose money.
3. Typing Errors: When your team types the length, width, and height of hundreds of packages into the computer, mistakes happen. A simple typing error leads to wrong billing and costly penalties.
4. No Proof: When the company sends a weight correction, you have no solid, recorded proof of the package’s weight and size when you sent it. Without proof, you have to accept their charge and pay up.

Your 5-Step Plan to Fix Weight Mistakes Forever

Fixing this problem means being precise and organized. Here is a simple plan:

1. Use the Right Box for Every Product

Stop letting your team guess the box size. For every product you sell, decide on one perfect box or package size.

• Example: Product A (Small item) always goes into Box Size 1. Product B (Large item) always goes into Box Size 3.
• Put these exact sizes and weights into your computer system. When an order comes, the correct weight is added automatically, so there are no typing mistakes and no wrong sizes.

2. Master the Size Calculation (Volumetric Weight)

Understand the size formula used by your specific delivery company. Invest in a good quality digital scale and measuring tape and use them every time. Always measure the final, sealed package (including any tape or bumps) and always round the measurement up slightly. Precision prevents problems.

3. Take Photo Proof of Every Shipment

Make this rule for your packing area: Every single sealed package must be photographed or video-recorded while it is sitting on your digital scale. The photo must clearly show the Final Weight and the Shipping Label (with the order number). This digital proof helps you win disputes and get your money back.

4. Find a Logistics Partner Who Fights for You

Dealing with delivery company disputes is stressful and wastes time. Look for a shipping partner or logistics company who:

• Provides Clear Reports showing your declared weight versus the carrier’s charged weight.
• Offers Automatic Dispute Management to raise and follow up on disputes for you, so you can focus on selling.
• Shift’s dedicated team is actively helping businesses like yours to successfully fight weight disputes, saving them valuable time and money.

5. Use Professional Fulfillment for Zero Errors

If your business is growing fast and you send many packages, the best solution is to use a professional fulfillment service.

• Partner with Shift Fulfillment Services where we handle your entire process from start to finish (end-to-end) in a professional space. We use effective, industry-proven methods, including advanced scanning machines and strict packing rules, making sure your weights are always accurate. This frees you to focus entirely on your business growth.

Conclusion: Take Control of Your Profit

The constant anxiety and money loss from weight discrepancies are a burden on your business. These mistakes are a sign that your current manual process is simply not built for modern, low-cost shipping.

By switching to simple, reliable systems – from using the right box to getting digital proof and choosing the right partner – you can close this hole in your wallet for good.

It’s time to stop paying extra penalties and start saving money on every single order. Ready to stop weight disputes and ship with 100% confidence? Partner with Shift fulfillment services and reduce weight discrepancies instantly.